Your latest Coronavirus (COVID-19) updates.
Financial Aid Services, Inc, and Genesis Software will:
- Continue to operate during this Pandemic / State of Emergency with normal operating hours. We have made arrangements to be able to process and communicate with our client institutions should any or all of our team have to remain at home for a period of time.
- Send updates directly to client schools on what to do next via email. Watch your inbox for these updates including how to obtain funds from the CARES Act Stimulus relief package.
- Create a COVID-19 landing page on the website to display all important updates higher education institutions need to be aware of.
- Continue to make technical updates in its software and service adjustments and enhancements to allow remote working and distance learning.
- Work with client schools during the Coronavirus challenges. Help us Help YOU! Please call and ask for any assistance you can think of and we will discuss openly.
November 13, 2020
Do the COVID-19 Verification Flexibilities Apply To the 2021-22 Award Year?
No. The verification flexibilities related to COVID-19 do not yet apply to verifications being completed for the 2021-22 award year.
According to resources at NASFAA and ED, “For the 2019–2020 and 2020–2021 award years, the Secretary has issued and continues to issue guidance that provides flexibilities to the verification regulations to help institutions and applicants deal with the challenges resulting from the novel coronavirus disease (COVID–19) pandemic. The Secretary will extend the effective period of its guidance to include the 2021–2022 award year if circumstances warrant an extension and will inform the public of such an extension at the appropriate time."
If and when the U.S. Department of Education (ED) extends these flexibilities to 2021-22, FAS will provide additional updates. Until that time, consider these flexibilities not to be extended to 2021-22.
Please contact the Verification Team at firstname.lastname@example.org with further questions or inquires. Thank you.
November 6, 2020
HEERF REPORTING TIMELINE
STUDENT & INSTITUTIONAL FUNDS
Complete by Student & Institutional Reporting Due Dates – Annual Reporting Due Dates
October 10, 2020 Most recent Student HEERF Funds quarterly reporting due
January 10, 2021 Quarterly reporting due for Student & Institutional Funds
February 1, 2021 First annual reporting due
April 10, 2021 Quarterly reporting due for Student & Institutional Funds
July 10, 2021 Quarterly reporting due for Student & Institutional Funds
October 10, 2021 Quarterly reporting due for Student & Institutional Funds
January 10, 2022 Quarterly reporting due for Student & Institutional Funds
February 1, 2022 Annual reporting due
April 10, 2022 Quarterly reporting due for Student & Institutional Funds
July 10, 2022 Last quarterly reporting due for Student & Institutional Funds
February 1, 2023 Last annual reporting due
HEERF REPORTING REQUIREMENTS
(2 Separate reports)
1) Reporting of Students share funding which includes:
-An acknowledgement that the institution signed and returned the Certification and Agreement form & the assurance that the institution has used, or intends to use, no less than 50% of the funds received under Section 18004(a)(1) of the CARES Act to provide HEERF grants to students.
-The total amount of HEERF grants distributed to students.
-The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive HEERF Student Funds.
-The total number of students who have received a HEERF grant.
-The method(s) used by the institution to determine which students receive HEERF grans and how much they would receive.
-Any instructions, directions, or guidance provided by the institution to students concerning the HEERF grants.
2) Posting of the Quarterly Budget and Expenditure form (QBER) for institutional share reporting which can be found here: https://www2.ed.gov/about/offices/list/ope/heerf-quarterly-reporting-v131.pdf
ANNUAL REPORTING Submission of a form through ED portal of Institutional and student share HEERF spending. (currently in notice and comment phase; final expected in December).
AFTER FUNDS ARE FULLY SPENT STUDENT FUNDS: Indicate on primary institutional website that the final quarterly posting is the final report that covers all remaining HEERF fund expenditures for Section 18004(a)(1) Student Portion funds. After posting that report, no more quarterly public reporting of Section 18004(a)(1) Student portion funds is required.
INSTITUTIONAL FUNDS: Check the box on the quarterly budget and expenditure form that it is the “final report” that covers all remaining HEERF fund expenditures for 18004(a)(1) Institutional Portion, (a)(2), and (a)(3) funds. After posting that report, no more quarterly reporting for 18004(a)(1) Institutional Portion, (a)(2), and (a)(3) funds are required.
ANNUAL: Institutions that received any HEERF award must submit an annual report to ED until the reporting period after the one in which they expended all their HEERF funds.
- U.S. Department of Education:
- National Association of Student Financial Aid Administrators (NASFAA):
- American Association of Cosmetology Schools (AACS):
- Center for Disease Control (CDC):
- World Health Organization (WHO):